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The last section of your real estate invoice template is for a personal note to thank your clients for their business. Remind your clients of the payment due date, applicable late fees, partial payments or any payment arrangements available. You also want to be clear about your payment terms.
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Add the corresponding account numbers, mailing address, account holder's name and even payment links to make the process a lot easier. First, you want to provide your clients with as many payment options as possible such as checks, ACH transfers, credit/debit cards, cash and online payments ( Stripe, PayPal, Apple Pay, etc.). If you want to encourage prompt payments, pay close attention to this section of your real estate invoice template. Don't forget to provide a short description of the discount so your clients can easily recognize it. If you're applying any discount for referrals, multiple homes, etc., make sure to subtract it from the subtotal before you factor in the taxes. When providing the total amount owed for the property sale, you first want to specify the subtotal (commissions plus extra services before tax), then add the applicable taxes, and finally, the total payment due. Usually the rate for commercial vs residential sales commissions are different so make sure to provide a short description of the transaction type.Īdd separate lines if you're charging for extra services usually provided by real estate professionals such as valuation, property staging, professional photography, etc., along with a short description, unit price and total cost. Start with the total sales or lease price, the sales commission rate (percentage) agreed upon, and the total commission owed. Leave enough room on your real estate invoice template to include all the details regarding the property sold. Don't forget to include the invoice date (when it was sent, not created), which you'll be using to determine the invoice due date and apply late fees to overdue accounts. This will also help avoid returned invoices as some of your clients may not accept unnumbered invoices. Make sure to always assign a unique invoice number to all of your invoices as this will make it easier to organize your paperwork and refer back to the invoice for any clarifications. You should also add relevant property details such as the full address, rental/selling price, and the property ID number in case you keep a database for a developer or a client selling multiple properties. Real estate agents need to include the seller information on your real estate agent invoice template starting with the full name (or organization name), billing address, phone number, and email address. This will also make your invoices unique and easy to recognize for your clients. You can also mention any special services you offer such as real estate photography, commercial real estate, property inspection, etc., along with your credentials or licensing information.įor more professional invoices, include your business logo, imagery related to the real estate industry, registered trademarks or any branding element you consider appropriate. To begin your real estate invoice template, add a section for your full name (or business name), and contact details such as phone number, email address and website. Let's go over the important elements your real estate invoice template must cover. Remember you also want to keep all business-related information in place to ensure clean accounting records. While real estate invoices are often used to collect commission payments, your invoice template should include as many details as possible (without going overboard) as well as any other extra services provided. Essential Elements of an Invoice Template for Real Estate Agents Bonsai is the easiest way to achieve a beautifully designed commercial real estate invoice that covers all the required information and saves you time so you can focus on your passion, not your paperwork. Note: Create unlimited invoices with minimal effort using Bonsai's free real estate invoice templates.
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Read on to find out what elements your invoice template should include. For this reason, you may be tempted to quickly send out standard invoices that get you paid eventually but don't add any value to your services.īut why not send professional invoices that help you get paid faster and may bring you more business? You don't need a lot of time to create a real estate invoice template which you can easily fill in after each sale ensuring you never miss any vital information and reducing the risk of errors in your invoices.
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After each successful sale, collecting payment for your real estate commission in a timely manner is essential. If you are an independent real estate agent you're probably running around from one place to trying to close deals, marketing yourself, prospecting and everything in between.